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Appointment of Clearing, Forwarding & Transport Agent (CFTA) for Import & Export of FCL/LCL Cargo for the two year period with provision to extend the same for third year

Posted By lankaioctest On In | Comments Disabled

NOTICE INVITING TENDER (NIT)

 

Sub: Appointment of Clearing, Forwarding & Transport Agent (CFTA) for Import & Export of FCL/LCL Cargo for the two year period with provision to extend the same for third year

 

  1. Please send us your lowest quotation duly signed for the above as per the instruction given in the tender so as to reach this office before 00 Hrs on 16th June 2020 duly superscribing the tender No:, due date, and time. Tenders received late due to any reason including postal delays are liable for rejection.

 

  1. The tenderer shall fill in the quotation in the following proforma only and not in any other form. The following documents shall form part of the contract and the tenderer should study them thoroughly and submit complete documents duly signed and sealed.

 

  1. This tender document enclosed
    1. Terms & Conditions
    2. Scope of Work
    3. Part 1- Technical and Commercial Bid

Qualifying Criterion & Company Details

  1. Part 2- Price Bid

Guideline for price bid

  1. Annexure (Specimen Bid Bond & Performance Bond)

 

  1. Tender Fee: A tender fee of LKR 2500/- non refundable by Demand draft (in favour of Lanka IOC PLC payable at Colombo) shall be applicable for physical collection and the tenders can also be downloaded from the web site www.lankaioc.com/tenders in free of charge by registering into the site.

 

  1. Bid Bond (BB): The bid bond for LKR 260,000/- in the form of demand draft (drawn in favour of Lanka IOC PLC payable at Colombo) or Bank Guarantee (strictly as per the format enclosed) must be submitted strictly in the Technical Bid cover.

 

 

  1. Details of the Tender
Start date & time for downloading /purchasing of tender by bidder 26.05.2020 at 09:00 HRS
Seek clarification start date & Time 26.05.2020 at 11:00 HRS
Seek clarification end  date & Time 16.06.2020 at 11:00 HRS
Start Date & Time for submission tender by Bidder 09.06.2020 at 10:00 HRS
End date & time for submission of tender by bidder 16.06.2020 at 15:00 HRS
Date & time of opening of bid 16.06.2020 at 15:30 HRS or anytime thereafter.

 

  1. Bids shall be submitted separately in two parts in sealed envelopes superscribed with the Tender Number for Techno Commercial Bid (Unpriced) and Price Bid. Tender documents shall be submitted only in the prescribed tender schedule form supplied by LIOC or downloaded from our website.

 

  1. Part-I: Techno-Commercial Bid (Unpriced) complete with technical and commercial details other than prices. The original instrument for EMD shall be enclosed with the Techno-Commercial Bid. (Envelope-A).
  2. Part-II: Price Bid complete with full price details only. Do not write deviations or conditions in Price Bid (Envelope-B).
  3. The two sealed envelopes containing part I & II of bids separately, should be enclosed in a common cover duly sealed and superscribed with Tender No. (Envelope-C) and should reach the below address by before closing time.

*SVP – Lubes (M&P),

Lanka IOC PLC, Level 20, West Tower,

World Trade Center, Echelon Square,

Colombo -1.

 

  1. The Price Bid of only those bidders shall be considered for opening who qualify in Technical Bid.

 

  1. CFTA will be responsible for following day to day activities:
    1. Coordination / Liaison with Sri Lanka Customs
    2. Coordination / Liaison with Import Controller, Sri Lanka
    3. Coordination / Liaison with Sri Lanka Ports Authority
    4. Coordination / Liaison with Shipping Agents
    5. Coordination / Liaison with Bank
    6. Coordination / Liaison with Insurance Company
    7. Clearing/Forwarding and Transportation of Consignment to CFA’s / LBP Trincomalee or any other nominated location within 30 Km from Colombo port on timely without any demurrage and detention.
    8. On behalf of LIOC payment of DO Charges, if required payment of liner demurrage as per prior approval of LIOC should pay to relevant authority on reimburse basics.
    9. Compliance with local statutory requirements
    10. Implementation and follow-ups of quality system as advised by LIOC
    11. Any other related job as directed by LIOC

 

  1. Minimum Qualifying Criterion & Company Details

 

The party must meet the following Qualifying Criterion:

  1. Registration with Sri Lanka Customs and Sri Lanka Port Authority
  2. Party should have annual financial turnover of SLR 26 Million during any of proceeding three completed financial years ending 31st March 2020 and should have successfully completed work of 2.6 Million or more in single contract/order in any of the last 03 financial years or the current year.
  3. Vehicle Details -The operator should have minimum 15 no of 20ft container carriers, 10 no of 40ft container carriers, 2 no of covered Lorries and 1 no of crew cab/small Lorry on their own name, lease or hire. Age of the Vehicles should be as per Govt. stipulation. Tenderer should be in a position to place any no. of carriers within short notice (one day) for clearing and transporting the materials as per requirements of LIOC mentioned in the tender.
  4. Providing 10 million bank guarantees as a security deposit.

 

Please ensure that tender documents are carefully gone through by you and returned to us duly signed along with your tender.