- Lanka IOC PLC - https://www.lankaioc.com -

DESIGN, SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF 2 NOS CHECK WEIGHING SYSTEM FOR LUBE CAN FILLING LINES AT LUBE BLENDING PLANT, LANKA IOC TERMINAL, TRINCOMALEE, SRI LANKA

NOTICE INVITING TENDER

 

1 Name of work : DESIGN, SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF 2 NOS CHECK WEIGHING SYSTEM FOR LUBE CAN FILLING LINES AT LUBE BLENDING PLANT, LANKA IOC TERMINAL, TRINCOMALEE, SRI LANKA
2 Place of Work : LIOC OIL TERMINAL, TRINCOMALEE, SRI LANKA
3 Tender Ref : LIOC/ ENG/ PT/ 03/ 16 – 17
4 Tender Fee : LKR 2,500/-
5 Bid Bond : LKR 57,280/- (By way of DD or BG as per format)
6 Sale Of Tenders (between 0900 Hrs to 1700 Hrs on working days)
a)    Starts On : 18/ 10/ 2016 at 0900 Hrs
b)  Closes On : 14/ 11/ 2016 at 1700 Hrs
7 Pre Bid Meeting : Pre-bid meeting to be held at LANKA IOC PLC, TRINCOMALEE OIL TERMINAL, CHAINA BAY, TRINCOMALEE On 04/ 11/ 2016 @ 1000 HRS.
8 Tender Submission Address : SR. VICE PRESIDENT (ENGG), LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01, SRI LANKA
9 Due Date And Time :  
a)    Submission Of Tenders : 15/ 11/ 2016 @ 1030 HRS
b)    Opening Of Tenders              (Technical  Bid Only) : 15/11/ 2016 @ 1030 HRS
10 Verification Of Original Documents : 16/ 11/ 2016 & 17/ 11/ 2016
11 Work Completion Time : 16 Weeks.(Including Design, Supply Installation, Testing & Commissioning)
12 Security Deposit : Security Deposit of 10% to be submitted along with Purchase Agreement by way of DD or BG (as per attached format)
13 Validity of Security Deposit : 28 months from the date of acceptance of the PO
14 Defect Liability Period : SD shall be retained for a period of 24 months from the date of total work completion.
15 Guarantee : All materials shall be guaranteed by the vendor within the period of warranty.

 

Sealed tenders in two bid system (a) Technical bid with commercial terms and (b) Price Bid are invited from reputed, established and financially sound parties for ‘CHECK WEIGHING SYSTEM FOR LUBE BLENDING PLANT AT LANKA IOC TERMINAL, TRINCOMALEE, SRI LANKA’.  Parties, meeting the following qualifying parameters as per details mentioned below, only need apply:

 

QUALIFYING PARAMETERS:

Parties who satisfy the following qualification parameters as per the details given below only need apply.

 

SL QUALIFYING PARAMETERS
1 Similar works: Value of similar works shall be as per following.

1.    3 similar work orders each of value not less than LKR 2.3 Mil  OR

2.    2 similar work orders each of value not less than LKR 2.9 Mil  OR

3.    Single similar work order of value not less than LKR 4.6 Million in any of the last 5 years ending 30/ 09/ 2016.

2 Average Annual Financial turnover during last 3 financial years ending 31st Mar’ 2016 ie. 2013-14, 2014-15 and 2015-16 shall be at least LKR 1.8 Million.

Note: In case the turnover for any of the above years is not furnished then, the turnover shall be taken as ZERO while computing average turnover.

The balance sheet shall be audited by a Chartered Accountant wherever required as per the rule of the Land.

3 Business Registration and VAT registration certificates. Proof of only submission of application for VAT registration shall not be considered as valid document.

 

Definition of Similar works:

Experience in successful completion of Design, Supply and Installation of Check Weighing System on conveyor System and Related Civil, Mechanical and Electrical Works in Process Industry.

Note:

 

  1. Proof of works completed as per qualifying parameters mentioned above shall be supported by copies of work orders, approved drawings, final bill copies/ work completion certificates, etc indicating date of work order, date of completion of works, nature of works and value of works completed etc.
  2. In case of works taken up prior to the qualifying period (5 years ending 30/ 09/ 2016) are completed during the qualifying period then, the cost of works completed in the qualifying period shall be reckoned for the purpose of qualification. Proof of turn over shall be supported by copies of Profit and Loss account statements, income statements & balance sheet indicating therein Professional receipts.

 

CONSORTIUM PARTIES

 

Biding by Consortium parties also permissible including foreign partners. Any of the consortium partners shall be able to individually meet one or more of the Pre Qualifying conditions mentioned above. However, the lead partner must necessarily meet atleast one of the first 2 Pre Qualifying condition including 3rd PQ condition.

 

In case of one or more of the Consortium partners being a foreign entity, the Lead Partner must be a local firm only and lead partner shall provide with Business Registration and VAT registration certificates in addition to meeting of atleast one of the first 2 Pre Qualifying condition.

 

However any of the other Consortium Partner/ Partners shall be able to individually meet other Pre Qualifying condition so that Consortium Partners shall be fulfill all above PQ criterion.

 

Under the statement of credentials name of all partners in case of consortium and also the name of the lead partner shall be clearly indicated. All the payments shall be released to the Lead partner in local currencies.

 

TENDER FEE:

 

Tender documents (non transferable) can be obtained from Engineering department, Lanka IOC PLC, 20th floor, West Tower, Echelon Square, Colombo, Sri Lanka by way of a request letter together with tender fee for LKR 2,500/- by way of Demand Draft drawn in favour of LANKA IOC PLC payable at COLOMBO.

 

LIOC shall not be responsible for any Postal / Courier delays if document is sought by post. The tender documents can also be downloaded from our web site www.lankaioc.com during the sale period. In such case, the tenderers must ensure that all the documents are downloaded and the responsibility of the same shall vest with the individual tenderer.  Before downloading the tender documents from the website, the tenderer should register in the website by giving the correct name of the firm, address and all details as required.  It shall be the responsibility of the tenderer to ensure that they register with the web site well in advance and download the documents before due date and time of close of sale.  In case, the name and address in which the tenderers have registered at the website does not match with the name and address of in which they have quoted, their tender shall be rejected outright.

 

The tender documents downloaded are not transferable and can be used only by the registered tenderer who has downloaded the documents.  Hence any tender submitted by the tenderers who have neither bought the tender nor downloaded the same shall be rejected outright. In case, the tenders are downloaded, the tenderers are NOT required to submit the Tender Fee for LKR 2,500/- along with the Technical Bid documents.

 

Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address.  Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.

 

Tenders received after the due date and time shall be rejected outright.

 

PERIOD OF CONTRACT (COMPLETION PERIOD):

 

The tenderer shall agree to complete the entire work included in this tender within 16 weeks for design, supply, Installation, testing & commissioning from the date of commencement stated in the Letter of Acceptance.

 

 

VALIDITY OF TENDER:

 

04 (FOUR) MONTHS from the date of opening of the tender.

 

PROCEDURE FOR SELECTION OF CONTRACTOR:

           

  1. Submission of Documents towards qualifying parameters: – Tenderer will be required to fill in and enclose documents in support of qualifying parameters together with relevant documents as given in the Statement of Credentials sheet attached. OFFER OF THOSE TENDERERS NOT ENCLOSING ALL RELEVANT DOCUMENTS TOWARDS QUALIFYING PARAMETERS ARE LIABLE FOR REJECTION

 

  1. Verification of Original Documents: – Tenderers are required to report on the specified dates mentioned in the tender along with all original documents, copies of which have been submitted with the Technical Bid towards qualification. No separate communication will be issued to tenderers in this regard. Tenderers who do not report for verification of original documents on date mentioned shall not be considered.

 

  1. Technical Qualification: – Tenderer will be considered as technically qualified based on meeting qualifying parameters and after verification of original documents towards the same as stipulated above. In the event, document submitted by the tenderer is found to be forged or incorrect, such tenderer shall be rejected and bid bond submitted shall be forfeited immediately. Such tenderer is also liable to be put on Holiday List by IOC. Parties who have carried out the work on sub contract basis shall not be eligible to participating in the tender.

 

  1. Price Bid Opening & Finalization of parties: Tenderers are required to quote fixed percentage above or below the rates given in the Price Schedule. Price Bid of technically qualified parties only shall be opened, after prior intimation to successful tenderers qualified in the Technical Bid.  Status of tenderers shall be arrived at based on the price quoted by individual tenderers and arranged from lowest bidder to highest bidder. In case of identical rates received, parties having higher annual average turnover in the last 3 financial years worked out to three decimal places shall get precedence.

 

The works shall be awarded to the lowest tenderer with or without negotiation.

 

Canvassing of information or submission of forged or false documents / information by any Tenderer shall make their offer invalid. In addition, action shall also be taken by Lanka IOC PLC for forfeiture of bid bond as well as putting the Tenderer on Holiday list.

 

Tenders should reach SR. VICE PRESIDENT (ENGG), LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01, SRI LANKA before due date and time mentioned above.

 

SENIOR VICE PRESIDENT (ENGG)