|1.3 Evaluation of tenders:
A. For Carrying & Forwarding Agent (CFA)
Techno-Commercial Bid (Unpriced) of the tenderers will be evaluated based on total marks scored against individual items mentioned in the “Techno-Commercial Bid Evaluation Sheet”.
Total marks obtained in Techno-Commercial Bid by the tenderers will be displayed on the office notice board before opening of Price Bids.
Price Bid of the tenderers who qualify in the Techno-Commercial Bid shall only be opened.
Tender will be finally evaluated on the basis of the score/ marks arrived using following formula for individual qualified parties in Techno-Commercial Bid:
Technical Score obtained Lowest price quoted by any
by party technically qualified Party
Total Score =————————— x 67% + ——————————–x 33%
Highest Technical Score Price quoted by Party
Obtained by any party
The tenderer scoring maximum score/mark in the evaluation as at 1.4 above shall be the lowest tenderer (L1). The lowest tender shall mean lowest acceptable rate quoted by the L1 party (with or without negotiations as the case may be) after following the Corporation’s rules on bid comparison. Subsequent ranking of the tenderers in the tender (L2, L3, L4 ……) will also be as per evaluation in the same manner. A panel list will be displayed after opening of price bid on the office notice board.
B. For Clearing & Transportation
Tender will be evaluated among the technically qualified partied on lowest net delivered rate from Port to CFA. L1 party will be decided accordingly. The Company is not bound to accept the lowest rate for any tender and reserves the right to accept one or more tenders in part.
C. Distribution of Business
The Bidders are required to submit their bid strictly as per the price format enclosed as Section VII. The Bidder is required to quote for both the items (A & B) for which quotes are being requested. In case a bidder does not quote for all item, Lanka IOC reserves the right to not to consider this bid for further evaluation and consideration.
The “Grand Total” (item A & B) will be considered for the purpose of determining the lowest bidder. The Bidder which quotes the minimum amount as per “Grand Total” will be considered as the L-1 Bidder. Negotiations, if required may be carried out with the L-1 Bidder at the sole discretion of the company. The company reserves the right to ask the L-1 bidder to match the lowest quotes received by another bidder for any specific item (A or B) as per Price Bid. In case L-1 Bidder is not able to match the lowest bid for any particular item (A or B), the company reserves the right to award the contract to that bidder which is lowest bidder with regard to that particular item (A or B).
Lanka IOC reserves the right to accept any tender in whole or in part or reject any tender or all tenders or place order for any value below or above the tendered value without assigning any reason thereof. Company also reserves the right to split the policy between two or more bidder if necessary. Such a step shall not form the basis for alteration of rates. The Company is not bound to accept the lowest rate for any tender. The decision of the Company in this connection will be final.
D. Award of Contract
The successful tenderer will be initially issued a Letter of Intent (LOI) by LIOC. LOI Holder will have to make available all the required infrastructure facilities and fulfill all other conditions as mentioned in the LOI/tender within 120 days from the date of issuance of LOI, failing which LIOC shall have the right to resort to actions as deemed fit, including cancellation of LOI. LIOC at its sole discretion may extend the validity of the LOI depending upon the reasons for delay in fulfillment of the conditions precedent and development of required infrastructure facilities.
On successful completion of all the conditions precedent as mentioned in the LOI and development of required infrastructure facilities within the stipulated timeframe or extended timeframe, as the case may be, LIOC will issue a Letter of Appointment (LOA) to the LOI holder.
In case, LOI of L1 candidate is cancelled, LIOC will have the sole discretion of issuing fresh LOI to the L2 candidate as per the empanelled list and so on till the last empanelled candidate is issued LOI provided they match the rate finalized with L1.